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Upgrading to Microsoft Dynamics GP: Why It Matters

Microsoft Dynamics GP (formerly Great Plains) continues to be a trusted ERP solution, with over 15,000 active users. Over the years, Microsoft has released several versions, including GP 2015, GP 2016, GP 2018, GP 18.2, GP 18.3, and GP 18.4 (also known as GP 2022). The latest release is GP 18.5, referred to as GP 2023.

Each new version comes with essential updates—bug fixes, feature enhancements, compliance improvements, service packs, productivity tools, and stronger security. These updates are vital for running your business smoothly and staying compliant with regulations.

However, Microsoft has begun discontinuing support for older GP versions to focus on newer technologies. If you’re still using an outdated version, you risk missing out on critical security patches and new features.

Why You Should Upgrade to the Latest Dynamics GP

To take full advantage of Microsoft’s ongoing improvements, your business should be running the latest version of Dynamics GP. Keep in mind that not all versions can be upgraded directly. For example, upgrading from GP 2015 to GP 18.5 may require multiple steps—first to GP 2016, then through GP 18.3 and 18.4, before reaching GP 18.5.

Each upgrade step demands time and resources. Delaying upgrades can lead to longer downtimes and higher costs. If you’re unsure where to begin, Ascent Innovations LLC is here to guide you through every stage of modernizing your Dynamics GP setup.

5 Key Reasons to Upgrade Your Dynamics GP

Keeping up with Microsoft’s updates may seem challenging, but upgrading ensures you get the most value from your ERP system. Here are five compelling reasons to make the move:

1. Stay Compliant and Fix Bugs

Microsoft regularly releases Service Packs, Hotfixes, and Compliance Updates. Service Packs (every six months) address known issues, while monthly Hotfixes resolve minor bugs. Compliance updates help you stay aligned with tax laws and accounting standards—especially important if you use GP for payroll or tax forms like W2s and 1099s.

2. Access New Features and Enhancements

Each new version introduces valuable features. GP 18.5, for example, includes multi-factor authentication, the ability to mask social security numbers in HR reports, and improved usability like copy/paste functionality in Payables transactions.

3. Better Integration with ISV Products

Upgrading ensures compatibility with Independent Software Vendor (ISV) solutions—third-party tools that extend GP’s capabilities. Most ISV products require the latest GP version to function properly, so staying current helps you integrate seamlessly.

4. Continued Support and Security

Every GP version has a defined end-of-support date. Once support ends, you lose access to critical updates, increasing your risk of bugs, security vulnerabilities, and compliance issues. Staying updated ensures your system remains secure and functional.

5. Reduce Costs and Avoid Inefficiencies

While frequent upgrades may seem inconvenient, they prevent costly delays and reduce the need for workarounds. Outdated systems often force employees to find manual solutions, which can compromise data security and productivity. Regular updates keep your system efficient and reduce long-term upgrade expenses.

Ready to Upgrade?

Upgrading your Dynamics GP system ensures you stay compliant, secure, and efficient. Don’t wait until support ends or issues arise—reach out to the experts at Ascent Innovations LLC for guidance on upgrading and optimizing your GP environment.

Author: Abdul Hafiz

Enterprise Solution Architect

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Inc. 5000 Fastest-Growing Company in the US

Upgrading to Microsoft Dynamics GP: Why It Matters